• Title

  • PURCHASING AGENT

    Posted: 09/18/2022

    Supplemental Information

    Northwestern State University Office of Business Affairs seeks a qualified applicant for the position of Purchasing Agent. Review of applications will begin immediately. This is an INTERNAL POSTING ONLY.

    To Apply: Send letter of application, resume and complete contact information for three professionals references to: apply@nsula.edu

    The successful candidate will be subject to a background check, as a condition of employment.
     
     
    NOTICE OF NON-DISCRIMINATION (FULL DISCLOSURE)
     
    It has been, and will continue to be, the policy of Northwestern State University to be an equal opportunity employer. All employment decisions are based on job related standards and must comply with the principles of equal employment opportunity.

    In keeping with this policy, the University will continue to recruit, hire, train, and promote into all job levels the most qualified persons without regard to race, color, gender, religion, sexual orientation, national origin, disability, genetic information, age, veteran status, or retirement status. All personnel actions, such as compensation, benefits, transfers, layoffs, training, and education are administered without regard to race, color, gender, religion, sexual orientation, national origin, disability, genetic information, age, veteran status, or retirement status.

    The University is committed to equal opportunity for student success by providing access to educational programs, tuition assistance, and social and recreational activities for all students without regard to race, color, gender, religion, sexual orientation, national origin, disability, genetic information, age, veteran status, or retirement status.

    Additionally, the University provides equal access to the Boy Scouts of America and other designated youth groups.

    Student complaints or inquiries related to Title IX should be directed to the Director of Student Advocacy and Title IX Coordinator, Julie Powell (318-357-5570), Room 308 of the Friedman Student Union or email obannonj@nsula.edu.  Employee Title IX issues should be directed to the Executive Director of Institutional Effectiveness and Human Resources, Veronica M. Biscoe (318-357-6359), Room 111 Caspari Hall or email ramirezv@nsula.edu.

    In accordance with Section 35.106 of the Americans with Disabilities Act (ADA), all participants, applicants, organizations, and interested individuals are advised and notified that the ADA Coordinator for Northwestern State University for facilities is the Director of University Affairs, Jennifer Kelly (318-357-4300), located in New Fine Arts, 104 Central Avenue, Ste. 102 or email andersonje@nsula.edu. For student academic services, contact the Director of Access and Disability Support, Taylor Camidge (318-357-5460) located in Room 108-C Watson Memorial Library or email camidget@nsula.edu.  For faculty/staff accommodations and services, contact Executive Director of Institutional Effectiveness and Human Resources, Veronica M. Biscoe (318-357-6359), Room 111 Caspari Hall or email ramirezv@nsula.edu.
     
    *Inquiries regarding employment application status should be emailed to 
    apply@nsula.edu.

    Qualifications

     

    • Preferred baccalaureate degree or two years of professional level experience in procurement or equivalent combination of education, training, experience which provides the requisite knowledge, skills, and abilities of the position.
    • Computer skills are required with an emphasis in Microsoft Office programs including Outlook, Teams, Word, Excel and PowerPoint.
    • Proficient in Banner Finance with an emphasis in Procurement
    • A working knowledge of state of Louisiana purchasing rules and regulations, preferably in a higher education sett ng.

     

    Job Concepts

     

    • Coordinate and conduct campus-wide banner finance training for new and current employees
    • Reviews and prioritizes departmental requisitions/requests in accordance with approved guidelines for all small purchases including confirming orders and non-competitive purchases
    • Manage all Telephone Quote (TQ) purchases including guides departmental processes, reviews tabulations and requisitions, and processes purchase orders
    • Serves as the Purchasing Department central point of contact to campus community and vendors regarding purchasing processes and/or information; assists in departmental communications and or problem resolution with campus community and/or vendors
    • Maintains Purchasing Department calendar for scheduling of all internal and external appointments, training and professional development sessions, and bid/quote openings.
    • Monitors Purchasing Departmental email daily responding or forwarding to appropriate purchasing personnel for resolution
    • Oversees and ma nag s organization of all purchasing department documents and correspondence for electronic purchasing records on shared files, RVI and Teams as well as manual filing and purging as required
    • Monitor and Maintain spreadsheets for Sole Source and Emergency Purchases for reporting to Office of State Purchasing
    • Assist Purchasing staff with other duties as needed